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UNITIME On Demand is a comprehensive subscriber-based time and
labor management system. One of the fastest and most sophisticated
timekeeping systems on the market today, UNITIME On Demand is 100%
HTML-based, which means no Java applets, Active X controls, or the
associated security risks. Customers subscribe to UNITIME on a monthly
basis, and users connect to the application through a standard Web
browser.
UNITIME On Demand offers a simple, cost effective, and rapidly
deployable time and attendance service for businesses of all sizes.
> Pay-as-you-go: UNITIME On Demand requires no large capital
outlay like the purchase of a licensed software system. If you don't
like the service, you can cancel anytime.
> Rapid deployment: No hardware or software installation is
required—all you need is Internet access. Need to open a dozen new
locations within a week? With UNITIME On Demand, just give them the
Internet address and the installation is done.
> No upgrade fees or hassles: Product updates are installed
monthly, so you never have to worry about upgrading.
> State-of-the-art data security: The 128-bit SSL security
protocol provides data encryption, server authentication, message
integrity, and optional client authentication for a TCP/IP connection.
Data is backed up every night and moved to a remote location for added
security.
> No system administration: No need for costly MIS or IT
maintenance. UNITIME On Demand is hosted in a secure data center with
mirrored backup servers, redundant Internet connections, UPS power
systems, and 24 hour monitoring.
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Data Collection Options
UNITIME On Demand supports a wide variety of data collection options
including swipe-card time clocks, biometric time clocks, Web-based
punching, and Web-based timesheets. All UNITIME On Demand data
collection methods support job costing, and they can be combined in
any configuration to customize time entry procedures to your
workforce.
The UNITIME ON Demand employee interface supports all transaction
types including in-for-day, out-for-day, lunch, break, and transfer
punches. Depending on permissions, employees can also enter timesheets
for an entire week or pay period. In addition to data collection
functions, UNITIME On Demand gives employees access to personal time
and attendance information such as schedules, hours worked, benefit
hour balances, and messages from supervisors.
Some employees don’t have access to a computer for entering punches,
so UNITIME On Demand also supports Accu-Time and HandPunch time
clocks, which are available in Ethernet, modem, and direct-connect
communication configurations. These time clocks include customizable
function keys and magnetic stripe, bar code, or proximity badge
readers. All time clocks include an internal lithium battery, which
protects data in case of power failure, and optional battery backups
provide uninterruped service during power outages
System Highlights
UNITIME On Demand is loaded with features designed to make time and
attendance tracking fast and easy.
> Supports up to 15 labor levels
> Includes three approval levels (employee, supervisor, and
administrator)
> Automates employee attendance tracking
> Enforces schedules to limit overtime
> Provides real-time management reports
> Facilitates employee review of hours, schedules, and benefit
balances
> Grows as your business grows—no limits on number of employees, data
collection points, schedules, or pay rules
> Supports both AM/PM and military time formats
> Includes unlimited customizable system fields in the employee master
record screen
> Automates data transfer with HR, payroll, accounting, and ERP
systems
> Performs benefit accrual calculations
> Includes a status board that displays who's in, who's out, and where
they're working
> Accommodates an unlimited number of employees, labor codes,
schedules, pay rules, and data collection points
> Supports shift differentials, flex schedules, split shifts, and
other complex business rules
FAQs
Q. How do my employees clock in/out?
A. Employees may clock in/out through a
data collection device or through their own UNITIME On Demand home
page using a unique login ID and password.
Q. What type of company is best suited for using UNITIME On
Demand?
A. All companies that have a need for time and attendance will enjoy
the ease of use, low up front costs and reduced in-house IT needs.
Q. Do you provide implementation and training services?
A. Yes we do! To learn more about our implementation, training and
other professional services, visit the
professional services page or call a sales representative at
800.611.4762.
Q. Other than a web browser, what other hardware or software do I
need to access UNITIME On Demand?
A. If you can run a web browser such as Internet Explorer 5.0 and
access the Internet, you can access UNITIME On Demand.
Q. If a data collection device is located at my facility how do
the punches get to the hosted software?
A. A small, task bar driven, communications application is loaded at
your site to collect punches and send new employees to the time clock.
Q. How do I get new employees into the system?
A. We can import new employees from a variety of human resource and
payroll systems/providers, please call for more details about your
existing systems. Additionally, new employees can be keyed in manually
if needed.
Q. How do I get the total hours to my payroll provider/system?
A. We have over 60 payroll interfaces available to export data. Please
call for more details about your existing systems.
Q. How many employees can I have in the UNITIME On Demand system?
A. UNITIME On Demand does not limit the number of employees you can
add to the system-from 1 to more than 20,000! For implementations of
more than 300 employees, we encourage customers to contact our
implementation department for a smooth and rapid deployment plan.
Q. What kind of servers run the UNITIME On Demand, and are they
shared or dedicated?
A. UNITIME On Demand numerous dedicated multi-processor IBM servers
that are fully redundant to ensure maximum performance and
availability. The UNITIME On Demand servers are dedicated, used to
serve only UNITIME On Demand customers.
Q. How does Unitime Systems manage disaster recovery?
A. We've gone through extensive efforts to ensure disasters don't
occur. But for maximum reliability, we have arranged with our hosting
partner o backup UNITIME On Demand data on a nightly basis and store
backup tapes off site once a week. In case of a catastrophic disaster,
we can recover customer data from backup tapes within hours of such an
unlikely event.
Q. How reliable is UNITIME On Demand?
A. To ensure data reliability, UNITIME On Demand uses state-of-the-art
servers with redundant fault-tolerant, RAID 1+0 disk arrays. The
servers are housed in a world-class data center, also providing
redundant power, network connectivity and fault tolerance at every
level.
Q. How secure is my data?
A. All customer data transferred is SSL encrypted and backed-up on
tape each evening. For added security, the tapes are taken to a remote
location for storage.
Q. Who can access my data?
A. When your company's data is transmitted over the Internet, the data
is encrypted to ensure that the information being transferred is
confidential and secure (look for the little lock at the bottom of
your browser window). Access to your data is granted only to those
holding your company alias, user id and password.
Q. How (and how often) is UNITIME On Demand updated with new
features?
A. One of the advantages of using a hosted application is that you are
always using the latest version of the software. Typically we update
the software with new enhancements once a week or every other week.
This update usually takes no more than 5 to 10 minutes, during which
time the UNITIME On Demand service is unavailable. We do, however,
conduct our updates during times when the system is least likely to be
used, to ensure the least amount of disruption to service.
Q. What happens if the Internet connection on my side goes down?
A. Since UNITIME On Demand is a web-based application, you will need
to have an Internet connection to use the service. However, even if
your permanent Internet connection goes down, you might still be able
to access the UNITIME On Demand site through a dial-up service such as
a local ISP or even AOL. Data collection devices are operational
without an Internet connection.
Q. When can I access the UNITIME On Demand system?
A. UNITIME On Demand service is accessible to customers 24 hours a
day, 7 days a week. Since it is necessary to perform periodic upgrades
and maintenance to any system, we have created a "Scheduled
Maintenance" page that will post any planned down times. All Unitime
Systems customers will have access to this schedule for planning and
convenience purposes.
Q. Is there a limit to how often I can use the UNITIME On Demand
system?
A. Use the system as often as you wish, as there is absolutely no
limit. |
